UVMoore Property Management Ltd.

At UV Moore we do things differently! What’s the difference?

The difference is we are onsite each week. We don’t just manage your development from an office chair, it just doesn’t work, how could it! Every development is different. UV Moore Property Management are visible on site each week which puts us in a position to be actively involved in all that happens onsite. We can tailor our service to suit your individual requirements. Why not contact us so that we can discuss your developments requirements. UV Moore Property Management offer property related services to all areas of Leinster including Dublin, Kildare, Wicklow and Meath.

Some of the services that UV Moore Property Management Ltd can offer, but is not limited to are:

Block management

Administration and Corporate Services
• Preparation of notices for AGM, EGM, Committee and Board
Meetings;
• Preparation of supporting material used at meetings such as agenda,
Accounts, reports on the management of the complex or proposed
budget;
• Distribution of notices and other supporting materials;
• Preparation of minutes of meetings;
• Distribution of minutes;
• Conducting tender exercises;
• Maintenance of records of work carried out, tender exercises and other
records related to service provision;

Legal Services
• Maintenance of OMC Membership;
• Provision of membership certificates to new leases;
• Enforcement of lease conditions;
• Development of “house rules”;
• Compliance with relevant legislation such as Companies Acts 2014
• Liaise with Solicitors in regards to Sale of Apartments

Insurance Management
• Arrange for the carrying out of Building Surveys and Valuation;
• Ensure that the insurance broker arranges the following scope of Cover;
• Fire and Standard Perils,
• Employers Liability
• Directors and Officers Liability,
• Identification of potential insurers;
• Arrangement of insurance cover; and
• Claims Management

Financial

Financial Management
• Establishment of an annual budget for the Multi-Unit Development;
• Analysis and determination of the level of Building
Investment/Sinking Fund provision needed;
• Billings of service charges;
• Collection of service charges, including arrears and interest;
• Instruction of solicitors on recovery of unpaid service charges;
• Provision of receipts;
• Maintenance of records on service charge administration;
• Maintenance of bank accounts;
• Reconciliation of bank statements;
• Pay invoices;
• Preparation and dissemination of the OMC accounts and financial
statements; and
• Arrangement of audit of the OMC accounts.

Maintenance

Cleaning:
Common parts landings and stairwells are often the most affected area of a building and their condition is a reflection of the size and set up of the property. The cleaning must reflect the specific requirements.

Poor cleaning management results in further wear and tear to the property and a build-up of dirt and litter that in turn can cause pest infestation and bad odour. UV Moore Property Management believe in getting this right 1st time. UV Moore Property Management being onsite on a weekly basis guarantees the upkeep of the common areas, issues such as illegal dumping and anti social behavouir are acted on in a timely fashion and where third party contractors are used regular inspections will ensure that complacency will not be countenanced.

Gardening:
In addition to the external appearance of any building, impressions are also affected by the condition of grounds and amenity areas. UV Moore Property Management believe that this area of up-keep is of paramount importance and will facilitate appropriate services.

The maintenance of grounds, car parking, refuse collection areas and flowerbeds is a direct reflection of the quality of service provided by the block manager.

Regular focus on litter and weeds in the grounds, borders and flowerbeds and cutting areas of lawn create the best impression.

Maintenance:
• Identification and delivery of Planned Maintenance
• Identification and delivery of Mechanical & Electrical Maintenance
• Sewage & Water pumps,
• Fire Safety Systems,
• Access Systems,
• Intercom Systems,
• Electrical Systems (ESB/Generators),
• Vehicular/Pedestrian Access Gates,
• Security Systems e.g. CCTV/patrols,
• Identification and delivery of Reactive Repairs & Renewals
• Lighting,
• Signage,
• Building vandalism (Graffiti/Soils/Stains),
• Mat Wells/Letterboxes,
• Locks and Access,
• Identification and delivery of Refurbishment Programmes
• Painting & Decoration,
• Carpet Replacement,
• Betterment Works,
• Contractor Management/Supervision
• After Hours Emergency Service

Company Secretarial Service

Service offered to owner management company to act as the company secretary. The company secretary’s role is to maintain the registered office, comply with rules regarding the AGM and Board meetings.
They are frequently involved in ensuring the company is legally compliant and negotiating with outside advisors e.g. Auditors
It is recommended that you have a system for record-keeping, so you can be sure your company is meeting its legal requirements.
You must also keep minutes of board meetings and general meetings and you should also keep official documents secure.